How to share Google Calendar with others

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There may be times when you want to share Google Calendar with other people to inform them of your availability or the upcoming monthly calendar. For example, you have created a calendar of … Read more

The entry How to share Google Calendar with others was first published in TecnoTuto .

There may be times when you want to share Google Calendar with other people to inform them of your availability or the upcoming monthly calendar. For example, you have created a custom vacation calendar for your employees and now you want to share it with them. Here's how you can share Google Calendar with other people.

Share the Google calendar with others

Let's say you have a tradition of potluck in the family and created the next gathering for two months. And now Google Calendar is ready to share with family members. We will show you how to generate a Google Calendar share link and integrate it with your existing calendar using the Google Calendar web. Let us begin.

Add calendar in Google Calendar

First, we will show you how to create a new calendar in Google Calendar. You don't want to share your main calendar with other people in most cases.

You may need to create a new calendar to share. Follow the steps below to add a new calendar in Google Calendar.

Step 1: Visit Google Calendar on the web and sign in with your Google account details.

Step 2: Click the Settings gear at the top and select Settings.

Google calendar settings

Step 3: Select Add Calendar and click Create New Calendar.

Create a calendar

Step 4: Give it a name, a description, check the time zone and click Create calendar at the bottom.

Create new calendar

Step 5: Once you return to the Google Calendar home page, you will see the newly created calendar appearing on the left sidebar, just below the My Calendar menu.

Now go ahead and create events in the newly created calendar. Once you are happy with the changes, the calendar is ready to share with others. Let's learn to do that.

Share Google Calendar

Everything is ready to share after adding events and tasks to Google Calendar. Follow the steps below to add people to your Google Calendar.

Step 1: Visit Google Calendar in a browser.

Step 2: Click on the three-dot menu next to a calendar and select Settings and Sharing.

Open settings and share

Step 3: Scroll down to share with specific people and select Add People.

Add people to Google calendar

Stage 4: You have many permission options to choose from when adding other people's Gmail ID.

Permission to share calendar

Show Free / Busy Only: This would hide the event details and instead show the busy status for the moment. The remaining space is shown as free time. This is best suited when you want to let other people know about your free availability for a Zoom call.

View all event details: Participants will be able to view all event details, but will not have any edit permission to change the name, time, or location of the event.

Make changes to events: This will allow others to change the details of the event. But it will prevent them from adding others to the calendar.

Make changes and manage sharing: Be careful when using this option. It will allow added people to make unlimited number and add others to Google Calendar.

Generate a Google calendar link to share

When you want to share Google Calendar with hundreds of people, manually adding each Gmail ID to the calendar is not the most sensible option. In that case, you can create a Google Calendar link to share and paste the link into your Slack or Teams channel for everyone to join. That's how.

Step 1: Open Google Calendar on the web and click on the three-dot menu next to the calendar you want to share.

Step 2: Select Settings and share.

Open settings and share

Step 3: In the Access Permissions for Events menu, find the Get to Share link. Click on it.

Get Google Calendar Share Link

Stage 4: Only the people you allow can access your calendar with this link. Copy the link and share it with others.

Add Google Calendar to your account

Once you share a calendar link with other people, they must integrate the calendar into their existing Google Calendar settings.

Step 1: Visit Google Calendar on the web.

Step 2: Find Other calendars on the left sidebar.

Step 3: Click the + icon and select From URL.

URL calendar

Step 4: Add the Google Calendar link you copied and select the Add Calendar button.

Add calendar from URL

The new calendar will appear in the Other calendars section.

Manage your schedule efficiently

When you share a Google Calendar link with other people in the group, please share this article as they may not know how to use the link and add the calendar to your account.

The entry How to share Google Calendar with others was first published in TecnoTuto .

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