How to create and insert footnotes and endnotes in Microsoft Word

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With over a billion users, Microsoft Word is one of the most important word processing programs in the world today. Allows users to create documents … Read more

The entry How to create and insert footnotes and endnotes in Microsoft Word was first published in TecnoTuto .

With over a billion users, Microsoft Word is one of the most important word processing programs in the world today. It allows users to create personal, business and academic documents, to name a few. Among the features that stand out in Microsoft Word are footnotes and endnotes.

How to Create and Insert Footnotes and Endnotes in Microsoft Word Features Image

These features allow users to take additional notes or provide context for words in the body of a document. Footnotes and endnotes also help provide additional references or comments on different parts of the main body text. However, you will need to use them to improve the reliability of the text in the body. To insert them into a Word document, this is what you need to do:

Insert footnotes and endnotes in Word

Footnote appears at the bottom of the page, providing a reference, while an endnote is listed at the end of the document on separate pages. Users no longer have to manually create the Footnotes and Endnotes feature on the Word ribbon. See the steps below to understand how to use the feature:

Step 1: Launch Microsoft Word.

How to create and insert footnotes and endnotes in Microsoft Word step 1

Step 2: Place the cursor on the part of the document text that needs Footnote or Endnote.

How to create and insert footnotes and endnotes in Microsoft Word step 2

Step 3: Go to the ribbon and click on the References tab.

How to create and insert footnotes and endnotes in Microsoft Word step 3

Step 4: Go to the Footnotes group and select Footnotes or Endnotes. Word immediately inserts the superscript number and then moves the cursor to the Note location automatically.

How to create and insert footnotes and endnotes in Microsoft Word step 4

Step 5: Write your note here.

How to create and insert footnotes and endnotes in Microsoft Word step 5

Step 6: Save the document to save the new footnote or endnote.

Convert individual footnotes to endnotes in Word or vice versa

One way to create a footnote in Word is to convert an endnote to a footnote. Note that this option is only applicable if you initially used the footnotes and endnotes tool. You can also convert a footnote to an endnote using this method as long as it meets the requirement. Here's how to convert individual footnotes to endnotes in Microsoft Word:

Step 1: Launch Microsoft Word.

How to create and insert footnotes and endnotes in Microsoft Word step 1

Step 2: At the bottom of the Word file, select Print Layout view.

Note: Make sure to select Print Layout view for your document to make sure the conversion works.

How to create and insert footnotes and endnotes in Microsoft Word step 6

Step 3: Go to the ribbon and click on the References tab.

How to create and insert footnotes and endnotes in Microsoft Word step 3

Step 4: Go to the Footnotes group and select Show Notes.

How to create and insert footnotes and endnotes in Microsoft Word step 7

Step 5: Click the View Footnote area or the View Endnote area in the dialog box.

Note : The dialog box will not appear if the document has only a footnote or an endnote.

How to create and insert footnotes and endnotes in Microsoft Word step 8

Step 6: Click OK.

Note : You do not need to follow steps 2 to 5 if your document is short. Navigate to the location of Footnote or Endnote.

Step 7: Keep clicking Next footnote on the ribbon until you get to Note you need to convert. Alternatively, you can click the Next Footnote drop-down menu and then select any of the following options Previous Footnote, Next Footnote, Previous Endnote, or Next Endnote.

How to create and insert footnotes and endnotes in Microsoft Word step 9

Step 8: Right click on Note that you need to convert. Select Convert to Endnote or Convert to Footnote.

How to create and insert footnotes and endnotes in Microsoft Word step 10

Convert all footnotes to endnotes in Word or vice versa

The final method that we will discuss is to convert all footnotes or endnotes in Word. The process is quite simple and you can learn to carry it out in the following steps:

Step 1: Launch Microsoft Word.

How to create and insert footnotes and endnotes in Microsoft Word step 1

Step 2: Go to the ribbon and select the References tab.

How to create and insert footnotes and endnotes in Microsoft Word step 3

Step 3: Go to the Footnotes group and click the Footnote and Endnote dialog box launcher.

How to create and insert footnotes and endnotes in Microsoft Word step 11

Step 4: When the dialog box opens, click Convert.

How to create and insert footnotes and endnotes in Microsoft Word step 12

Step 5: Choose your preferred option in the Convert Notes dialog. The options include:

  • Convert all endnotes to footnotes.
  • Convert all footnotes to endnotes.
  • Swap footnotes and endnotes.
How to create and insert footnotes and endnotes in Microsoft Word step 13
How to create and insert footnotes and endnotes in Microsoft Word step 13

Step 7: Close the dialog box by clicking "X" in the upper right corner of the window.

Insert headers and footers in Microsoft Word

That's it for creating and inserting footnotes and endnotes in Microsoft Word. Using Footnote and Endnote can make your document accurate and reliable. As you can see, all the processes are straightforward. You can also add a personal touch to your Word documents by inserting headers and footers.

The entry How to create and insert footnotes and endnotes in Microsoft Word was first published in TecnoTuto .

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