How to create and insert a signature in Microsoft Word

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Microsoft Word is so versatile that you can use it for official documentation and creating invoices. Besides the details, you can also add your signature to the document so that … Read more

The entry How to create and insert a signature in Microsoft Word was first published in TecnoTuto .

Microsoft Word is so versatile that you can use it for official documentation and creating invoices. In addition to the details, you can also add your signature to the document to make it appear electronically signed and verified.

How to Create and Insert Signatures in Microsoft Word Feature Image

By inserting a signature in a Word document, you can authorize its content or show ownership of the document. To insert your signature into a Word document, this is what you need to do:

Create a handwritten signature

The first step in inserting a signature in Microsoft Word is creating a handwritten signature. This requires having a scanner, either physical or on your mobile device. This is what you should do:

Step 1: Get a sheet of paper and scribble your signature on it.

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Step 2: Scan the signature page. You can use a physical scanner or take the help of various scanning applications such as the Microsoft Lens application.

Step 3: Save the scanned image in any of the common file formats (JPG, PNG, or BMP).

Step 4: Go to the file location where you saved the image and double click on it to open.

Step 5: You can crop the image according to your preference by selecting Crop in the image application.

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Step 6: Save the cropped image as a new file by clicking Save As or Save a copy from your imaging application.

How to create and insert signatures in Microsoft Word step 4

Insert a signature line

After creating a signature, you must indicate a space where you will place the signature with the help of a signature line. This line assists the creator of the document and others who may need to sign the documents. Here's how to insert a signature line into a Word document:

Step 1: Launch Microsoft Word on your computer.

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Step 2: Click on the part of the document where you need to insert the signature line.

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Step 3: On the file ribbon, click Insert.

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Step 4: Select Signature Line from the options.

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Step 5: Within the Text group, click Add a signature line.

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Step 6: Select the Microsoft Office signature line.

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Step 7: Go to the Signature Settings box and add the name of the person who should sign the document in the Suggested Signer box. Additionally, you can include the signer's title in the Suggested signer's title box.

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Step 8: Click OK and Word should insert the signature line into your document.

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Step 9: Save the Word document.

Insert a handwritten signature

After creating the signature line, the final step is to insert a handwritten signature that you created earlier into the Microsoft Word document. These are the steps to follow:

Step 1: Launch the Microsoft Word document.

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Step 2: Place the mouse cursor on the signature line and double click to open a Sign dialog box.

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Step 3: In the box, click Select Image.

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Step 4: Select Insert image from file.

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Step 5: Navigate to the location with your saved handwritten signature and select Insert.

Step 6: Select Sign and Microsoft Word should insert your signature into the document.

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Include typed text with your reusable signature

If you want to add other details like your job title, contact details, etc. upon signing, you can use Quick Parts for this. Is that how it works:

Step 1: Launch the Microsoft Word document.

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Step 2: Place your mouse cursor where you want the signature and click Insert from Ribbon.

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Step 3: Select Insert image from file.

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Step 4: Write the text you want to include with the image.

Step 5: Select the signature image along with the text.

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Step 6: Click Insert and then select Quick Parts.

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Step 7: Click Save Selection to Quick Parts Gallery to open a dialog.

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Step 8: Provide a name for the signature block and click OK.

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Step 9: Select Quick Parts and click on the newly created signature to insert it into the document.

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Other uses of Quick Parts

You can choose to create a signature in Microsoft Word using the Signature Line or Quick Parts feature. You can use Quick Parts to create templates that you can use as Word documents or in mailings instead.

The entry How to create and insert a signature in Microsoft Word was first published in TecnoTuto .

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