Avoid Unnecessary Meetings: Meetings are not always useful. There are certain instances when a meeting is unnecessary (more about this in another post). So, how to say no to meetings that add little or no value to you or your work?
5 steps to say no to meetings
1. Suggest an Email
If someone invites you to have a meeting on some topic then try suggesting the following:
I will work on it and send you an email with a suggestion within a day. Does that sound good?
I am totally held up this week. Can we have a discussion on this topic over mails?
2. Brief Discussion on Phone
If someone invites you for a physical meeting, try calling them up and close the topic over a brief discussion. This saves a lot of time spent in physical meetings (think finding rooms, commuting, etc.)
3. Delegate it to the Most Appropriate Person/Team
If you are an optional participant or not the right person to take a decision on the topic, delegate it to the most appropriate person or team
4. Try squeezing the Meeting into 30% of its Original Duration
If nothing works out, then try squeezing the meeting into 30% of its original duration. If the meeting is scheduled for 1 hour – try countering to make it 20 minutes. This forces the meeting chair to be terser and keep the meeting focused
5. Say ‘No’ – Decline the Request
If nothing works and you see absolutely no value in attending the meeting – either Decline the Request with suitable justification or don’t show up for the meeting. Sometimes this is hard but much better than the time lost in an unnecessary meeting
I hope guys you from now onwards you can easily avoid unnecessary meetings using the above-mentioned tips. If you found this article is helpful to others don’t forget to share this article with your loved one.